General Data Protection Regulation 2018 Policy

Introduction

The Market Deeping Model Railway Club (MDMRC) will comply fully with the requirements of the General Data Protection Act 2018. This Policy sets out how that will be achieved and who within the organisation will be responsible for ensuring compliance.
This policy is applicable to all Members of the MDMRC

Definitions

"Members" means all the following classes of membership
Full & Part Members, Officers, Committee, Life and Honorary members

Type of data collected

The MDMRC will collect the following data for each member:-
First Name
Surname
Postal Address
Telephone Numbers (landline and / or mobile)
Email Address

This data is held on Computer

Use of Data

The MDMRC uses the collected data to administer the organisation. In addition, the email addresses of the Members are used to circulate notices of events deemed to be of interest to the members. These circulated notices include events directly involving the MDMRC and events organised by others.

Sharing Data outside of MDMRC

The MDMRC does not share data with any person not a member of MDMRC without obtaining agreement in each individual case.

Deletion of Data

All data in respect of a member will be deleted when a member resigns or their membership is terminated under the rules of the MDMRC.
The MDMRC will use its best endeavours to ensure data is removed from all email lists, and other live records held by the MDMRC and its members.

Member choice of use of Data

On joining each Member will be asked to provide the data detailed in "Type of Data Collected" above. Each member has the right to withhold any item of data they do not want the MDMRC to hold. Each member has the right to withdraw any data that they do not want to have recorded by MDMRC

Ensuring Data Accuracy

The MDMRC requests that all members complete and submit a written copy of the "Members Data Consent Form" available from the This email address is being protected from spambots. You need JavaScript enabled to view it.
It is the responsibility of the Member to ensure that they advise the MDMRC secretary promptly of any changes to the data held by the MDMRC

Data Controller

The Market Deeping Model Railway Club Secretary is the data controller and holds responsibilty for ensuring that this policy is complied with. The email address of the secretary is This email address is being protected from spambots. You need JavaScript enabled to view it.

Consent Form

The Members Data (GDPR) Consent Form can be downloaded for printing here